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Data Extraction

Our primary service provides extraction of data from your contracts and other legal documents. Using our semantic intelligence software engine to do a bulk of the heavy lifting, we follow it up with multiple levels of quality control by our team of lawyers wrapped up in a Six-Sigma process to deliver highly accurate results. The meta-data elements, terms and condition, legal provisions and even all obligations are extracted from contracts using our software engine. The software is highly customizable, and can be configured to extract virtually ANYTHING from documents. These meta-data elements are referred to as “attributes”. We can extract not only the standard attributes such as party names, term, termination, jurisdiction, etc.,  but can also configure our software engine to extract your business specific information. For example, for a client we extracted their specific information such as their product names, service offerings etc. and matched it to a predefined list provided by them.

Part of this service includes the conversion of image based documents (whether .TIFs, .JPGs, .BMPs, .PDFs – image or text based), into machine readable text so that it can be pushed into our software engine for extraction.

After multiple levels of quality control by our team of lawyers, we deliver this in a CSV/XLS format that can be easily imported into any database program. Typically, the clients upload this extracted data (attributes) along with the contractual documents into a Contract Lifecycle Management (CLM) System so that they can track these attributes, report and query on them, and set up triggers as necessary.

Cataloguing/Sorting

Often times, our clients do not know what is in their contracts that reside on the many file folders across their network.  Once our clients gather all these files (and if they are paper files, scan them into a computer file), we take over. Segregate the master agreements from their addendums and provide unique nomenclature so that they can be identified as such and preserve the parent-child relationship just by looking at the file name. Here too, our software does most of the work, and our team of lawyers go through multiple levels of quality control to give back highly accurate results.

Optical Character Recognition (OCR) is also a part of the service.

File Cleanup

Often, the process of scanning of the paper documents into computer based files does not follow best practices. Files are usually scattered within the organization, contained in somebody’s desk drawers, or in the case of one client, in boxes. If the care is not taken while scanning each contract and addendum into separate documents and weed out unnecessary paper files, this needs to be done after the paper scanning process is complete. Brightleaf can provide this service to clean up the files, and follow it up by the Cataloging/Sorting service described above.

OCR (Optical Character Recognition)

As described above, inherent to what we do in order to take advantage of the extraction performed by our software engine, we need to ensure that all files are text based. The process of OCR is performed by us to turn image based files into text based files.

Review/Proof

There are times where the extraction has been done by the clients, but the data is not accurate. We can provide a service whereby we can check the data provided by our clients against the original contracts to ensure that this data is clean and accurate. Here too, our software will do most of the work, and we then check the software extracted data against the data provided in the contracts, and deliver the final highly accurate output to our clients.

Expert consulting, guidance, and customization

Brightleaf has deep experience in building and scaling professional services organizations in four continents. But we’re especially proud of our Client Services Group formed from lawyers, technologists, business process experts, and experienced client services managers across our Boston and India offices. For complex abstraction projects, or for assistance with enterprise systems integration or process planning, Brightleaf’s Client Services Group offers fast, professional, cost-efficient service tailored for you.

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